RULES
NAME
1] The amalgamation of teams shall be called the " ST MARY'S TABLE
TENNIS CLUB " This name may be augmented to include the name of a
sponsor.
OBJECT
2] The object of the Club shall be to develop the game of Table
Tennis, within South Elmsall and surrounding districts, by
encouraging young players and by helping to form new Tab7.e Tennis
Teams within the Club.
CONSTITUTION
3.1] For the purposes of conducting active Team participation, teams will be registered with one or more of the neighbouring leagues.
3.2] Teams may be of either sex or mixed and will be graded as to their playing abilities at the start of each season.
ANNUAL GENERAL MEETING
4.1] The Annual General Meeting, which is open to all registered members, shall be held on the first Friday of September each year, and notice of the meeting will be given to all members at least seven days prior to the date of the meeting.
4.2] The secretary shall provide an Agenda for the meeting.
4.3] The Treasurer shall provide a Balance Sheet for the meeting.
4.4] At the Annual General Meeting all members attending shall be entitled to one vote. Any member in financial debt to the club will forfeit the right to vote.
4.5] Nominations for the posts of Chairman, Secretary, Treasurer, Coaching Officer and Committee members must be duly proposed and seconded,and will be allowed either in writing prior to the meeting or from the floor at the meeting. One officer may hold more than one position.
GOVERNMENT OR MANAGEMENT
5] The Management of the Club shall be invested in the Officers
(that is the Chairman, Secretary, Treasurer, Coaching Officer and
Committee Members) who shall form an Executive Committee numbering
up to seven. This Executive Committee shall be elected to serve for
the following season by the Annual General Meeting. These persons
shall have the right to attend all meetings of the Club with the
power to vote on all Club dealings and business. Four members shall
form a quorum of the Executive Committee.
EXECUTIVE COMMITTEE
6.1] The Executive Committee to meet quarterly ( that is once every three months ).
6.2] If any member of the Executive Committee absents himself or herself without reasonable cause for two consecutive meetings, he or she will automatically retire. The Executive Committee shall have the power to fill any vacancies.
6.3] In all matters before the Executive Committee concerning an individual member who is an interested party, such member shall retire from the meeting during the discussion, until a decision is arrived at.
6.4] The Executive Committee shall have the right, without calling a General Meeting, to suspend for a period or fine up to a maximum of £5.00 or a combination of both as decided upon by the Executive Committee any player whose conduct has been objectionable, any player which infringes the Club rules or laws of the game as laid down by the E.T.T.A. or leagues to which the Club is associated.
6.5] The Executive Committee shall decide any questions not provided for in the Club Rules and their decision shall be final.
6.6] Sub-Committees shall be formed by and from the Executive Committee.
ANNUAL SUBSCRIPTIONS AND REGISTRATION FEES
7.1] The Annual Subscription shall be decided by the Executive Committee elected at the Annual General Meeting. The subscription will take into account League registration fees and charges imposed by the E.T.T.A. AND Y.T.T.A.
7.2] All fees must be paid to the Treasurer prior to the commencement of the league season. All fees not paid by this date will incur a fine of 10% for each full calendar month they are overdue.
7.3] New members joining after the commencement of the league season shall be required to be paid up their subscriptions and other fees before they are registered as league players.
7.4] The Executive Committee can, at their discretion, waive the payment of fees by an individual who is suffering from financial hardship, or in the case of a student whose family is suffering from financial hardship.
7.5] The licence fees for cadets and juniors, to become eligible, to play in ETTA registered tournaments will be paid out of club funds.
7.6] Team secretaries are responsible for the collection of room hire fees
for their home fixtures.
MATCH PROCEDURE
8.1] It is the responsibility of each teams Match Secretary to advise the League and their opponents of any changes to and or cancellations / postponements of their fixtures.
8.2] Each team will be responsible for the payment of fines imposed by their leagues for failing to fulfil league rules.
8.3] Matches must commence as near to 7.00 p.m. as possible and finish before 10:30 p.m. Any games not completed by the finish time will unless otherwise agreed shall be forfeited to the opposition.
8.4.Each team shall be responsible for securing the premises after games have been completed, leaving the room in a clean and tidy condition.
8.5] Any damage to the building and or fixtures & fittings must be notified to a member of the Executive Committee immediately. The team responsible will bear the costs of repairing any damage.
EXTRAORDINARY GENERAL MEETING
9] An Extraordinary General Meeting can be called by a minimum of two members, who must state in writing(and signed ) the exact nature of the matter to be discussed.
ALTERATION TO RULES
10] Alterations to rules may be made at any Annual General Meeting,
providing 28 days notice of the resolution is given in writing to
the Secretary. No alterations shall be affected unless supported by
at least two thirds of the registered members present.
DISSOLUTION
11] If the committee, by a simple majority, decides at any time to
dissolve the Club, it shall give at least 21 days notice of a
meeting to all members of the Club who have the power to vote. If
such a decision is confirmed by a majority of those present and
voting at the meeting, the management shall have the power to
dispose of any assets held by the Club. Any assets remaining after
the satisfaction of any proper debts or liabilities shall be given
or transferred to such charitable groups having similar objects to
the Club as the committee may decide.